WP1

Project Management
P2 Sero will lead on the project management and will be in charge of the regular project monitoring. Sero will make sure that project deadlines are met and deliverables are produced in accordance with the contract, the timetable, the quality framework and the budget.

P1 LRF (the Applicant) will advise the WP leader and lead on liaison with the European Commission including the reporting towards the European Commission. All such reports will be created in close collaboration with Sero.

To ensure the partners' contributions to the project a Project Steering Group will be set up, with one member per partner. Its role will be to:
 * 1) monitor progress of the work against the schedules and deliverables  set within the overall work plan
 * 2) as necessary, adapt the  work plan and detailed priorities for the project (in accordance with the contract agreed with the Commission) in the light of situations that arise
 * 3) agree and deliver annual reports (and other interim reports as required) on progress
 * 4) cope with unforeseen situations
 * 5) contribute to the evaluation of the project progress set up by the WP Leader Quality and Evaluation.

The Steering Group will meet on a regular basis.

There will be two face-to-face project meetings per year of all partners. These will take place in major cities and one per year will be in/near Brussels - normally they will last one full day and require (for most partners) one night's stay.

The first project meeting will be a Boot Camp of 3 days in order to build a common understanding and approach. At this meeting the initial Risk Register (entry, probability, severity, score and mitigation strategy) will be refined. There will also be refinement of the initial draft Partner Agreement.

Each partner who is a WP leader (except for the evaluation partner) will be expected to send two delegates to each project meeting - the partner manager and the lead researcher.

Communication and collaboration will be supported electronically.

P2 Sero
Sero will lead this workpackage. All other partners will contribute.

Attend partner meetings (face-to-face and electronically), monitor budget and task own institution.

P1 LRF
Contribute to project management and handle relations with EU.

Attend partner meetings (face-to-face and electronically), monitor budget and task own institution.

Other partners
Contribute to project management.

Attend partner meetings (face-to-face and electronically), monitor budget and task own institution.

Explanation of workpackage expenditures
All partners are allocated 4 days for their project manager to attend and take action from the full 3-day long Boot Camp held in a residential location (even for Belgian partners), and 2 days for each of the three other partner meetings - making 10 days in all.

WP leader partners (except for the WP leader Quality and Evaluation) get a further 10 days to cover the attendance of the second person (lead researcher) at partner meetings

The bid includes costs for travel and subsistence for the 4 partner meetings. To reduce costs, two partner meetings will be organised in Belgium (convenient for three partners). The other two will be linked to an international conference or, preferably, held in a major city convenient for some of the partners and relevant to the project, for example pilot sites for WP6 - and the detailed budget assumes that they will be in Stockholm and Athens respectively.

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