WP5

Consultation
To ensure that the deliverables of VISCED meet the needs of our target group we aim to actively involve them "within" the project. To do this, WP 5 is set up to handle Consultation with senior stakeholders - this is done by means of an International Advisory Committee (IAC) which meets twice per year.

The workpackage is led by P1 LRF (Lambrakis). LRF also handles liaison with EDEN Open Classroom. Assistance with meetings and IAC membership aspects is provided by P4 ATiT and liaison with LATWF is handled by P2 Sero.

To set up an IAC, the first task is to create a long list of potential names; then create a short list and invite these to an inaugural meeting. The IAC consists of notable experts, leaders and policy analysts from national and international organisations of relevance. It is premature to decide on specific names but the members will most likely be drawn from the majority of relevant stakeholders including members of the former Re.ViCa IAC, European Schoolnet (EUN), EDEN "Open Classroom" Working Group, national ministries/agencies, university experts, teacher (re-)training providers (especially ICT-enabled providers), and experts from relevant large companies in the field, e.g. Cisco and Intel.

The WP will organise two IAC meetings per year, scheduled to coincide with conferences or other major events. Ideally, one meeting each year will at LATWF in London in January; the other at the EDEN Open Classroom or other relevant event if the EDEN event is not running that year. In Year 1 the IAC will focus more on innovation and policy issues, on Year 2 more on Success Factors.

The first meeting will thus be at LATWF in January 2011. The next EDEN Open Classroom conference is likely to be October 2011, which is a natural time for the second meeting of the IAC. The third and fourth meetings will be scheduled when the pattern of conferences is clearer.

P1 LRF

 * To lead the workpackage.
 * To organise IAC including members and meeting.
 * To oversee the production of the IAC reports.
 * To act as link with EDEN Open Classroom.

P2 Sero

 * To propose members for IAC, based on their relevance and on their competence demonstrated in similar roles in the past.
 * To act as link with UK aspects including LATWF.

P4 ATiT

 * To aid with facilitation of IAC meetings.
 * To maintain the register of members of IAC.

Explanation of workpackage expenditures
In addition to staff costs, there are non-staff costs as follows.

One staff from each of the three partners and one additional person (depending on requirement and location) will travel to each IAC meeting. (The evaluator from P6 will also be there but this is charged to WP9.)

Reimbursement of travel/subsistence expenses (but not their time) to experts attending IAC for meetings 2, 3 and 4 of IAC: 5000 euros for each meeting, to cover 20 experts at 250 euros each. (This follows the successful approach of the LLP Re.ViCa project.) This is not to be done for IAC meeting 1 at LATWF since this happens so soon after project start and IAC member selection and the delegates to LATWF are not under the control of VISCED.

Room rental and catering costs for meetings 2, 3 and 4 and also meeting 1: from 2000 euros per meeting, depending on location and scale of meeting required.

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